Jump to How to Schedule a Residency

An ALNW Residency is a sequential series of at least 3 visits by an individual artist with a classroom and is designed to help students gain proficiency in a particular art form by immersing them in a long-term creative experience.


  • ALNW requires an initial planning meeting of the artist, principal, arts coordinator and participating teachers to determine goals, timeline, and costs. Many variables can affect total cost (e.g., art forms, school needs, artist preparation, availability of parent volunteers to assist in project as needed by artist).
  • ALNW’s Residency Planning Contract must be completed and signed by the artist and principal prior to the start of a residency.
  • Residencies are a minimum of 3-5 sessions per participating class.
  • Residencies are typically 3-4 consecutive sessions per day, including appropriate set-up/clean-up time between sessions.
  • ALNW requires a licensed teacher or administrator to be present with the artist at all times during the school day.
  • Residencies can take place during or outside the school day.
  • Travel costs are negotiated between the site and the artist.

Estimating Costs

Use the following formulas to determine the basic cost of an ALNW residency. Materials, supplies and extra planning/preparation time will be additional.

Total number of sessions:

_____ # of classrooms x _____ # of sessions/classroom = _____ (A)

Cost of sessions:

_____ # of sessions (A) x cost per session = $_____ +  Required planning meeting cost = $_____ (B)

Total cost (A+B) = $_____


Two second-grade and three third-grade classrooms at Elementary X will be taking part in a glass-tile residency (5 participating classrooms). Each classroom will spend five sessions with the artist (25 total sessions). Each session is $60 (25 sessions x $60/session = $1,500). Add $60 for the initial planning meeting ($1,500 + $60= $1,560). There will also be additional costs for travel, materials and the artist's time for firing the children's artwork.

How to Schedule a Residency


Submit a request through our Artist & Program Guide or contact our staff

We will confirm various aspects of the program with you that we pass along to the artists so they can look at their schedule, create an estimate, etc.

If you need an estimate of program costs, ALNW can provide our best “guesstimate” based on published costs and historical data, but it will not be a binding quote. You will need to speak to the artist to get an accurate estimate.

We will ask the artist to get in touch with you

The school/organization and the teaching artist should use this initial conversation to discuss details and figure out whether the partnership will be a good fit. If the artist is unavailable, we will get back in touch with you to talk about options.

Schedule a planning meeting

For residencies, the next step is a planning meeting between the teaching artist and the teachers with whom they will be partnering (as well as any other important persons). We believe that a planning meeting where you can share information about your students, classroom culture and goals is the foundation of a successful, in-depth program.

Completing a contract

The artist will fill out a contract form with information generated from your conversations and the planning meeting. The contract will need to be signed and returned to ALNW before the program begins.

If you are in a school district where principals cannot sign contracts, please submit the contract to the district to process and send back to us.

Arts for Learning NW will send an invoice

Payment for programs that are less than 30 days will be due on the last day of the program. A program greater that 30 days will have a midpoint due date and and an end due date.

If you have a fund that is held with ALNW (Fun for the Arts, for example), you will see those funds applied to your invoice.

Feedback surveys

After the program is completed, ALNW will send a survey to each teacher. We greatly appreciate your response!

Translate »
Scroll to Top