Fun for the Arts: How to Use Your Funds

Fun for the Arts Account Funds may be used for any expense that brings arts experiences to your students, including:

  • Fees for visiting artists or arts organizations
  • Arts-related supplies or equipment
  • Arts related field trip transportation
  • Teacher learning opportunities.

Your school can request that Arts for Learning pay a vendor directly OR reimburse your school for payments made.

Please read the corresponding section below to determine how to fill out the FFA form to access your funds.

PLEASE NOTE: Due to reduced staff capacity this summer, there may be delays in processing Fun for the Arts Fund reimbursement requests. We appreciate your patience and understanding during this time, and we will process your submission as soon as we are able.

 

Fun for the Arts funds may be used to pay for visiting artist programs with individual artists or arts organizations, including performances, workshops, or residencies. ALNW does not have programmatic or scheduling control over these services, but does act as the fiscal agent for this programming. A 10% processing fee will be deducted from your account for this service.

Please note, Fun for the Arts funds cannot be used for:

  • Payment to school employees during contracted hours with their district (for example, PPS requires all funding for staffing go through an equity allocation process and only funds from school foundations can be utilized as an additional source for FTE funding).
  • Commissioned artwork from an artist (services must be for and include students).

Have you already paid the artist and need to be reimbursed? Please check the box for "School already paid artist" in Section A and submit a copy of your check and their invoice with the Fun for the Arts Payment Form. Please note that you will be responsible for providing tax information to the artist, if applicable.

Step 1: Download these two files and have the artist fill them out:

Step 2: Ask the artist for an invoice for their program (should include their name, address, the services they are providing, and their fee)

Step 3: After you receive the documents from the artist, a school staff member should fill out the Fun for the Arts Payment Form (be sure to check Non-Roster Arts Program (A) under Type), then submit it with the materials from the artist to Arts for Learning NW. The principal or an FFA Manager's signature is required.

Please submit all paperwork to [email protected]

View an example of a filled out form.

Step 4: We will process the paperwork and schedule the artist for payment. You will be sent a confirmation invoice which will show the total amount deducted from your Fun for the Arts account (artist payment plus the processing fee). The artist will also receive a confirmation invoice.

 

All expenses must be intended for use in an arts experience for students (e.g. clay, sheet music, marimbas, a kiln, cameras, etc.) or be payments to artists or vendors that indirectly benefit the arts experiences of students (e.g. piano tuning, kiln repair, bus to symphony, rights to a play, etc.).

Step 1: Download and fill out the Fun for the Arts Payment Form (be sure to check Arts Supplies (B) or Arts Services & Transportation (C) under Type)

  • If the vendor sends you an invoice for the amount, we can pay them directly.
  • If the vendor requires payment up front, we can reimburse whoever paid.

The principal or an FFA Manager's signature is required. A 5% processing fee will be deducted from your account for this service.

Step 2: Submit the form with supporting receipts or invoices to Arts for Learning NW at [email protected]

School reimbursements and vendor payments will be made every Monday. Invoices that are received by Wednesday at noon will be paid the following Monday.

 

Download and fill out the Fun for the Arts Payment Form (be sure to check Professional Development (D) under Type), then submit it with supporting invoices to Arts for Learning NW. The principal or an FFA Manager's signature is required. Please submit all paperwork to [email protected]

Fund Manager Authorization Form

This form allows the principal to designate one or more Fun For The Arts “fund managers” who will be allowed to sign FFA forms (and thus authorize payments from the school’s Fun For The Arts account) on the principal’s behalf.

 

Please submit all paperwork to [email protected]

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